Skip to content

Careers

Work with Habitat

We are currently hiring for an Executive Coordinator as well as (Volunteer) Members to join our Board of Directors. Please see below for more information.  

Executive Coordinator

Primary Functions:

The Executive Coordinator acts as the first point of contact between the general public, volunteers and staff and the Chief Executive Officer. They offer coordination support on numerous fronts to the board of directors, committees, Habitat for Humanity Canada and municipal relationships.

Reports To: Chief Executive Officer

Executive Coordinator Responsibilities:

  • Provides administrative support to the CEO (e.g. scheduling, correspondence, monthly expense reports, reviews incoming documents etc)
  • Coordinates the CEO’S schedules, appointments, reservations and travel arrangements
  • Handles client and new business calls/e-mails and enquiries professionally and expeditiously
  • Supports and maintains relationships with external stakeholders, partners and clients
  • Drafts and /or edits CEO’S communications and letters as requested
  • Participates in the preparation of strategic planning documents and operational plans
  • Prepare proposals as directed
  • Conducts general analysis and basic research as required
  • Maintains CEO files and archives
  • Manages office requirements such as phone, internet, and other software for the CEO’s office

Board and Committee coordination

  • Coordinates all board and committee communications
  • Coordinate all board and committee training and orientation
  • Attends regular Board of Directors and committee meetings to provide administrative support and complete meeting minutes 
  • Provides support to the committees and the Board in preparation and distribution of all supporting documents, prepares calendar of events, organizes meetings and functions 
  • Participates in the preparation of strategic planning documents and operating plans 
  • Maintains and updates all Board and committee lists and Terms of Reference documents  
  • Supports the Nominations Committee with the nominations process
  • Support the coordination of the AGM

Advocacy coordination

  • Coordinate and build relationships with all of the municipal offices in Habitat for Humanity Greater Ottawa’s region
  • Conduct research projects as needed to support municipal meetings
  • Develop information packages regarding Habitat for Humanity Greater Ottawa
  • Coordinate events as needed

Habitat for Humanity Canada communications

  • Coordinates quarterly Affiliate survey upon request from Habitat Canada
  • Coordinates the Habitat for Humanity Canada reporting cycles
  • Maintains organizational information on Habitat Hub (Habitat Canada intranet site) as required

Qualifications

  • Post secondary education in an administrative field or a combination of education and work experience
  • Minimum 5 years experience in a senior administrative role
  • Excellent skills in Sharepoint, Raiser’s Edge, Microsoft Office Suite products, Excel, Word, Outlook, PowerPoint
  • Experience working in a non profit environment
  • Experience working with a board of directors
  • Must be able to work in a team environment
  • Ability to work in a fast paced environment
  • Strong project management skills
  • Strong oral and written communication skills, preferably in English and French
  • Ability to work with minimal supervision
  • Must have car and valid driver’s license

Please submit a cover letter and resume to admin@habitatgo.ca by April 24, 2024.

The salary band for this role is between $53,000 and $60,000 per annum based on experience. Habitat Greater Ottawa also offers a comprehensive health benefits plan, vacation and flexible personal days. 

Due to the nature of this role, the incumbent must be available to work onsite a minimum of 3 days per week at the office. Parking is available at no cost. Due to the nature of the organization, it can be expected at times to travel to the office, ReStores, and our build site.

Volunteer Position - Member of the Board of Directors

Position Description: Habitat for Humanity Greater Ottawa is seeking up to two board members to begin a three-year term starting in June of 2024. Members of the board serve in partnership with other board members to provide strategic leadership and governance oversight for all activities of Habitat Greater Ottawa. Board members participate on board committees, as well as determine affiliate policy in areas of governance, human resources, planning, and finance. This position offers an exceptional opportunity to develop professionally and contribute meaningfully to an organization with a recognizable, trusted brand and solid reputation that is seeking to grow.

In our efforts to build a more diverse and inclusive board of directors with various experiences and perspectives, we are especially interested in recruiting women and/or non-binary people, individuals representing the communities we serve (i.e. families that need assistance with housing) and other equity seeking groups such as Racialized, Black and/or People of Colour, People with Disabilities, 2SLGBTQ+, and Indigenous Peoples.

A sample of board members duties are:

  • Establish or revise, in consultation with staff, a Strategic Plan for the Affiliate and ensure adequate resources are available to achieve that plan
  • Develop and approve policies that define the parameters within which the Affiliate will operate. Board Policies shall apply to everyone in the affiliate, including members of the Board, all volunteers and staff
  • Retain the services of a CEO, who will manage the day-to-day operation of the Affiliate in accordance with the policies and goals for growth established by the Board, and who will provide direct supervision of all Affiliate staff, to implement the strategies outlined in the Strategic Plan
  • Ensure that the Affiliate is being operated in accordance with legal requirements, its Bylaws, and the Covenant with Habitat for Humanity Canada, and for the purposes described in its Letters Patent, in a financially solvent and secure manner
  • Review, at least annually, the performance of the Affiliate and the CEO, and set the remuneration for the CEO for the following year
  • Recruit and orient new Board Members and assess Board performance.

Expectations of Directors:

  • Demonstrated interest in the affiliate’s mission and goals
  • Willingness to expand knowledge of board responsibilities through orientation and on-going education
  • Willingness to represent Habitat Greater Ottawa in the local community
  • Commitment to attend and actively participate in at all board meetings and other functions
  • Stay informed as to what is going on in the affiliate
  • Actively participate in one or more fundraising activities
  • Ensure that Habitat has adequate finances and that monies are responsibly and respectfully raised and spent
  • Participate in development of a strategic plan with short and long-term goals of Habitat Greater Ottawa
  • Support and provide strategic direction to the CEO
  • Join the Builder’s Club ($100 monthly) and/or donate to the best of your ability
  • Take steps necessary to ensure financial and legal accountability of the affiliate
  • Ability to communicate Habitat’s mission, vision and values to others with accuracy and enthusiasm
  • Time and desire to be a part of a cohesive team and collective efforts to grow Habitat Greater Ottawa’s impact

Commitment:   

  • Length of Commitment: 3 year term with potential of renewal
  • Estimated Hours Required: 4 – 8 hours per month

You possess specific skills and experiences in the following areas:

  • Non-profit board experience
  • Retail experience, including digital Experience in fundraising, government or community relations
  • Experience in land/housing development and/or urban planning
  • CPA or extensive financial experience

Benefits:

  • Opportunity to make a wide variety of contacts within the local community as well as among regional, national and international Habitat for Humanity networks
  • Leadership role in coordination, policy planning, and program implementation of an internationally recognized non-profit organization that is seeking to grow
  • Chance to direct activities that will make a positive impact on individual families, donors, volunteers and on the local community as a whole

Please submit a resume along with a cover letter to admin@habitatgo.ca by May 8th, 2024